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Projects

Schedule Structure

Business Classification Schedule (BCS) sheet

Ref

A code created for the project to uniquely identify the function, activity or record series.

Function / activity

Description of business functions and its supporting activities based on the LGCS.

Alternative terms/keywords

Reflect the range of terms in usage across SLAs.

Scope notes

A description of the activity.

Scottish services/internal services list mapping

A link to the reference codes defined in the SSL for public facing functions and Internal Scottish Services list .

Records Retention Schedule (RRS) sheet

Code

A code created for the project to uniquely identify the function, activity or record series.

Activity/ Records Series

A definition and description of the activity or records series based on the LGCS.

Description/ Example Record Types

A description and examples of likely records series.

Trigger

The identification of the event that prompts start of retention period

Retention Period

The defined period in years, either derived from legislation or common practice.

Disposal Action

The agreed disposal action, for example destruction or review for historical value.

Authority/citation

Identification of reason for retention, either business requirement or specific citation of statutory requirement.

Notes

Additional information related to the retention policy